Secretaries and Administrative Assistants

Job Summary

Secretaries and Administrative Assistants help with organizing files, creating documents, scheduling appointments or meetings and assist other staff.


Duties

Secretaries and Administrative Assistants generally carry out the following duties:

  • Answer telephone calls and take messages or transfer to the relevant persons

  • Schedule appointments and update calendar of events

  • Set up staff meetings

  • Manage incoming and outgoing mail and faxes

  • Prepare memos, invoices or other reports

  • Edit documents

  • Maintain databases and filing systems, whether electronic or paper


Qualifications

Employers usually require persons who have graduated high school and who have knowledge of computer software such as word processing and spreadsheet programs. Executive assistants are required to have several years of experience in the related field.

Testing

In order to test Secretaries and Administrative Assistants effectively, employers usually administer the receptionists tests to evaluate individual's personality traits and how they correspond to administrative work. The Microsoft Office Test is another favorable test which measures the proficiency level of individuals when using Microsoft Office as these are everyday tools used in this profession to carry out administrative procedures. Additionally the Cognitive IQ test is important to be administered as this test provides insight to an individual's general knowledge and problem solving capabilities. Lastly, the work ethics personality test which would be u used to assess an individuals work ethic and ethical code of conduct.

 

Recommended Tests
  • Receptionists Personality Test
  • Microsoft Office Personality Test
  • Cognitive IQ Test
  • Work Ethics Personality Test

 

 

Secretaries and Administrative Assistants

Job Facts

2018 Median Pay
$38,880 per year, $18.69 per hour
Entry level qualification
High school diploma or equivalent
Number of jobs in 2016
3,990,400
Expected Growth rate (2016 – 26)
-5%