Documentation

teamglide user guide and documentation for web users. Employers review and information

 

Employer Home Dashboard Contents

 

Your main dashboard is made up of seven (7) parts, in which each element uses its key abilities to make your teamGlide experience quick and easy; these are:

 

  • Sidebar menu
  • Desktop Start Area
  • Account activity count
  • Employee stats
  • Current performance index
  • Creating teams
  • TeamGlide help

 

The Sidebar Menu

 

This crafty and convenient menu is located on the left of your dashboard and is split into three (3) sections:

 

  • Main

The main section of the menu consists of:

  • Dashboard home - no matter where the employer is on the site, when they hit the dashboard key this should take them directly back to the user's profile dashboard page.
  • Apps:

    Task / Projects - this app gives the employer the ability to create a general task for an employee to complete, and even assign a project task(s) for multiple employees when necessary.

     

    To do / Tasklists - this app is linked to the calendar app; when creating a task to do it will appear in the calendar automatically.

     

    Calendar - this app is linked to the to do / tasklist; when the employer sets tasks to be completed it appears in the calendar with the time and date of which it should be completed by and the necessary informative task details.

 

  • Features

The features section of the menu consists of:

  • Jobs:
  • Create open position - use this feature to create a post for a job opening within the company. Specify the title of the job, the role and a brief description; the level of employment (intern or executive) and contractual nature of the position (Full-Time, Part-Time or contract). Remember to note the monthly salary as well and select the country where the job is located. From here recruits would be scheduled under the specific job which they would have applied for.

     

    View positions - view list of current jobs positions which are available to schedule recruits for. To do so, schedule a recruit test as normal and select a job post to apply them to. When the employer has recruits posted under an open position you can also monitor their performance from here by selecting the job, then selecting a recruit to view; this page will also inform you if a recruit is suitable for the position they have applied for or not, along with access to view their test performance and scores; if suitable the recruit can be hired immediately from this page. This will convert the recruit's information to an employee and email the account credentials as it does when a new employee is created.


  • Schedule Test:

    Browse test - whether you are scheduling for an employee or a recruit this page is the first page you will meet each time. This feature allows you to browse all tests that are in the system's database; from here you will select an employee or recruit to schedule the selected test to. These tests are grouped into four (4) categories; IQ, Personality, Skills and

    Academic.
    The IQ Cognitive test is a standardized test used to evaluate a person's ability to efficiently perform in a job role and their level of knowledge about that role. The test consists of 45 questions of which 15 of them are mathematical, 15 are grammatical and the other 15 are cognitive; together they will also test the lateral thinking, problem solving and reasoning skills of employees and recruits.
    The Personality tests are to measure a person's personality traits and other aspects of their character, individually or environmentally.
    The Skill and Academic tests can go together for they both test the skills and educational levels which a person may need to perform in a job role.

     

    Schedule employee - to send an employee a test, this feature is used. When an employer wants to test the level of their employee's ability to perform in a certain job environment they will schedule a test from one (1) of the four (4) categories; an email is then sent to the employee's inbox allowing them to know they have a test to complete, if they are already signed into their account the test will pop up on their dashboard where they would be able to access the assigned test right away.

     

    Schedule recruit - recruits testing is necessary if you want to find out if the person has the ability to perform and their level of knowledge before making them an employee. A recruit provides an email address which the employer will use to schedule a test from one (1) of the four (4) categories, because they wouldn't have a personal log in account to use, they will receive a link in the email in which they must use to complete the assigned test.

     

    View schedules - after the employer has scheduled a test they can use this page to check on its details; like whether it was completed or not, when a test is completed it is automatically removed from this table; or if it was sent to the correct/incorrect email address, if in an instance like this and it was incorrect you can delete the test and resend it correctly. If an employee test is deleted before it is completed it will automatically be removed from their profile dashboard as well; for the recruit they will receive an expired link in the inbox when they try to access the test.

     

  • Manage:

    Create employees - when adding an employee to the database the employer must create an employee user profile for them; to do so with this feature you enter their full name, email address, current country location, gender details, current job role and monthly salary. An email is then sent with the employee's account login credentials, this would be their username and password. After your employee is created you can start to schedule tests and tasks/projects at anytime to be completed solely or amongst a team.

     

    Import employees - as the company expands and your business family grows you will have more employees to enter into the database, instead of having to do this the old fashioned one-by-one way, use this importing feature to handle this task quick and effectively. Using the format provided create a csv file on the computer {first name,last name,email}*a sample is provided for downloading if help is needed; and upload it, after this process is complete all the imported employees will be added automatically with previous employee information and they will also receive an email with their log in credentials for their employee profile account.

     

    View employees - view your list of employees here, whether created or imported. You must select an employee to view their information, then pick a category to select a particular test score and performance percentage to view. Deleting a test result is also an option or deleting an entire employee *this however will remove the employee from the database preventing the employer from scheduling anymore tests to them as an employee and they will either have the choice of recruiting them or re-adding them later as another employee.

     

    View recruits - view your list of recruits here. You must select a recruit to view their information, then pick a category to select a particular test score and performance percentage to view. Deleting a test result is also an option or deleting an entire recruit.

     

  • Reporting:

    Employee reports - when an employee completes a test their performance and scores are recorded in this section.

    You must select an employee to view their information, then pick a category to select a particular test score and performance percentage to view. When viewing an employee's performance report the employer must look between the three (3) categories:

    The cognitive performance is broken down into 3 separate scores, the verbal score represents the employee's vocabulary / grammatical skills, the spatial reasoning score represents their ability to learn quickly and level of understanding, where as the mathematical score represents their skills at making quick calculations and generally whether or not they are good at maths.

    The skills/academic performance gives you details of how many question were correct and incorrect and a calculation of the employee's total percentage for a test.

    Lastly the personality performance, this is broken into five (5) reviewal components; extraversion – to determine if the employee is outgoing or a shut in, emotional stability – which speaks for itself, agreeableness – whether or not they are friendly or critical, conscientiousness – to check for diligence or impulsiveness and intellect/imagination – to elect an employee's openness to experience or their conventionalism towards experience.

    Deleting a test result is also an option or deleting an entire employee *this however will remove the employee from the database preventing the employer from scheduling anymore tests to them and they will either have the choice of recruiting them or re-adding them later as another employee.

     

    Recruit reports - when an recruit completes a test their performance and scores are recorded in this section.

    You must select a recruit to view their information, then pick a category to select a particular test score and performance percentage to view. When viewing a recruit's performance report the employer must look between the three (3) categories:

    The cognitive performance is broken down into 3 separate scores, the verbal score represents the recruit's vocabulary / grammatical skills, the spatial reasoning score represents their ability to learn quickly and level of understanding, where as the mathematical score represents their skills at making quick calculations and generally whether or not they are good at maths.

    The skills/academic performance gives you details of how many question were correct and incorrect and a calculation of the recruits's total percentage for a test.

    Lastly the personality score, this is broken into five (5) reviewal components; extraversion – to determine if the recruit is outgoing or a shut in, emotional stability – which speaks for itself, agreeableness – whether or not they are friendly or critical, conscientiousness – to check for diligence or impulsiveness and intellect/imagination – to elect a recruit's openness to experience or their conventionalism towards experience.

    Deleting a test result is also an option or deleting an entire recruit. When the performance is found suitable and the recruit is ready for hire, select the hire option to convert your recruit to an employee.

     

  • Teams:

    Create teams - create a team with multiple employees to monitor their performance level and the potential of their creativity and intelligence. To start, think up of an appropriate team name and provide its location, city and country details.

     

    View teams - if you have no teams created as yet this table should be empty. However, to view a team you must select it; this should show their performance percentage, activity count, the number of persons in the team and also give you the options to add more persons, delete persons and change / update team information. Every time an employee is tested their personal performance score would change; which then is re-calculated within the team and their performance score would change as well; so, each team member's personal performance scores will be added together and then divided by the total of members, the calculated result would be the team's overall performance score.

 

  • Featured

The featured section of the menu consists of:

  • Documentation

 

The Desktop Menu

 

The conveniently designed desktop menu is made up of six (6) widgets which are shortcuts to the following pages:

  • create employees
  • create teams
  • schedule employee test
  • employee report
  • schedule recruit test
  • account settings

    Account Settings : - used to update the user's profile information. This shortcut widget directs an employer to their profile page, where they can update their profile photo and information, view their billing info and they even have a mini monthly calendar for convenience to the bottom of the page.

 

Account Activity Count

 

This section of the dashboard gives you a full calculation of the total number of employees, recruits and teams an employer has in their database, the current amount of tests they have scheduled whether for a recruit or employee, and the total count of actions used on the profile. The total actions count goes up every time a new employee, job position or team is created and when a test is scheduled for an employee.

 

 

Employee Stats

 

With this quick window view of employees and their performance scores; an employer can swiftly and easily select one to view their test performance and/or delete their test information or account.

 

 

Employee Performance Index

 

All employees with a grade are accumulated to calculate the total performance index score of the company, which is then shown in this field located to the bottom right of the dashboard. It contains the following information; the number of employees who have been graded, their overall performance percentage and the medium percentage between them. The index figure is calculated by adding all the percentages of each employee with a grade higher than 0%, then dividing it by the number of employees with a grade higher than 0%, the percentage you get back is your overall performance percentage. Whereas the medium is calculated by the database reading all the employee scores in numerical order and identifying which percentage is in the middle.